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Getting the AI Agent to Join Calls

There are multiple ways to get the AI meeting assistant to join your video calls.

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Quick Start

The AI agent can join calls on popular platforms:

Zoom

Full support

Google Meet

Full support

Microsoft Teams

Full support

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Method 1: Automatic Join (Calendar Integration)

If you’ve connected your calendar, the agent can automatically join scheduled meetings.

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Requirements

  • Calendar integration must be enabled
  • Auto-join settings must be configured
  • Meeting must contain a valid meeting link

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How It Works

  1. The AI scans your connected calendar
  2. Detects upcoming meetings with video call links
  3. Joins automatically at the scheduled time (or a few minutes before)
  4. Announces its presence when joining
Configure auto-join preferences in Settings → Calendar Integration → Auto-Join Rules

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Method 2: Manual Invitation

You can manually invite the AI agent to any meeting.

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Adding via Email

Most meeting platforms allow you to add participants by email:
  1. Create or edit your meeting
  2. Add the AI agent’s email as a participant: 
    meeting-bot@yourdomain.ai
  3. Send the meeting invitation
  4. The agent will automatically join at the scheduled time
For ad-hoc or instant meetings:
  1. Copy your meeting link
  2. Go to your dashboard
  3. Click “Add Agent to Meeting”
  4. Paste the meeting link
  5. Click “Join Now” or “Schedule Join”

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Method 3: Quick Join Button

For instant meetings without calendar integration:

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Desktop App

  1. Start or join your video call
  2. Open the AI assistant dashboard or extension
  3. Click “Join Current Meeting”
  4. The agent will join within seconds

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Browser Extension

  1. Install our browser extension
  2. Join a video call in your browser
  3. Click the extension icon
  4. Select “Add AI Agent to This Call”

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Method 4: Slack/Teams Command

If you use Slack or Microsoft Teams:

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Slack Command

/meetingbot join [meeting-link]

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Teams Command

@MeetingBot join this meeting

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Platform-Specific Instructions

Option 1: Add bot email as a participant when schedulingOption 2: Use the Zoom bot command in-meeting:
  • Open chat during the meeting
  • Invite the AI bot using its Zoom contact
Option 3: Enable auto-join for all Zoom meetings in settings
Option 1: Add bot to Google Calendar eventOption 2: Share meeting link with the bot via dashboardOption 3: The bot auto-joins if calendar integration is enabledNote: Ensure your Google Workspace allows external participants
Option 1: Add bot as a meeting participant in Teams calendarOption 2: Use @mention command in Teams chatOption 3: Configure auto-join for Teams meetingsNote: May require admin approval for first-time setup

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Verification

Once the agent joins, you’ll see:
  • ✅ A notification that the AI agent has joined
  • ✅ The agent listed as a participant
  • ✅ A visual indicator showing it’s recording/transcribing
  • ✅ Real-time status in your dashboard

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Troubleshooting

If the agent fails to join, check these common issues:
  • Meeting link is valid and not expired
  • Meeting hasn’t started yet (agent joins 1-2 minutes after start)
  • Your organization’s security settings allow bot participants
  • You have sufficient meeting credits in your subscription

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Next Steps

Schedule Agent for Future Meetings

Set up automatic joining for upcoming meetings

Remove Agent from Call

Learn how to remove the agent if needed