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Export Meeting Data

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Export Methods

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Export Single Meeting

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From Meeting Dashboard

1

Open Meeting Details

Navigate to your meeting dashboard and select the meeting you want to export.

2

Click Export Button

Click the “Export” button (download icon) to open export options.

3

Choose What to Export

Select the content you want to export: Recording, Transcript, Summary, or Complete package.

4

Select Format

Choose your preferred file format for the export.

5

Download or Email

Click to download directly or send via email.

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Available Formats

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Bulk Export

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Export All Meetings

1. Settings → Data Export
2. Click “Export All Data”
3. Configure export:
   • Date range: All time / Last year / Custom
   • Content type: Everything / Specific items
   • Format: ZIP archive
4. Start export
5. Receive email when ready (large exports may take time)

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Export by Filter

1. Dashboard → Meetings
2. Apply filters:
   • Date range
   • Participants
   • Keywords/tags
   • Meeting type
3. Select meetings (or “Select All”)
4. Click “Export Selected”
5. Choose format and destination

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Scheduled Exports

Export Schedule Example:
  Frequency: Weekly (every Monday)
  Content: Last week's meetings
  Format: Complete package (ZIP)
  Delivery: Email to admin@company.com
  Backup: Google Drive folder

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Setup

1. Settings → Data Export → Scheduled Exports
2. Create New Schedule
3. Configure:
   • Frequency (Daily/Weekly/Monthly)
   • Content filter
   • Format
   • Delivery method
4. Save schedule

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Email Delivery

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Send to Email

1. Select meeting or data to export
2. Choose “Send via Email”
3. Enter recipient email(s)
4. Optional message
5. Click “Send”

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Email Options

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Email Content Example

Subject: Meeting Export: Product Review - Dec 2, 2024

Hi [Name],

Here's the export you requested for the meeting:
Product Review - Dec 2, 2024

Participants: John Smith, Sarah Jones, Mike Chen
Duration: 42 minutes

Included in this export:
✓ Video Recording (MP4)
✓ Full Transcript (PDF)
✓ Meeting Summary (PDF)
✓ Action Items (CSV)

[Download All (124 MB)]

This link expires in 7 days.

---
AI Meeting Assistant

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Download Options

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Direct Download

1. Click “Download”
2. File saves to Downloads folder**
3. Access offline

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Cloud Storage Export

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Custom Export Settings

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Customize Export Content

1. Export → Advanced Options
2. Select components:
   • ☑ Video recording
   • ☑ Audio only
   • ☑ Transcript with timestamps
   • ☑ Transcript without timestamps
   • ☑ Summary report
   • ☑ Action items list
   • ☑ Participant info
   • ☑ Analytics data
   • ☑ Comments & highlights
3. Choose format for each
4. Export

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Transcript Customization

Transcript Options:
  Include Timestamps: Yes / No
  Speaker Labels: Yes / No / Anonymize
  Paragraphs: Yes / No (continuous)
  Confidence Scores: Yes / No
  Edit History: Include / Exclude
  Formatting: Plain / Styled

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Video/Audio Customization

• Quality: High / Medium / Low
• Range: Full / Custom time range
• Chapters: Include chapter markers
• Captions: Burn-in subtitles: Yes / No
• Format: MP4 / AVI / WebM

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Share Exported Data

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Generate Share Link

1. Export meeting
2. Click “Create Share Link”
3. Configure access:
   • Password protection: On / Off
   • Expiration: 1 day / 7 days / 30 days / Never
   • Download limit: Unlimited / 10 / 50 / 100
4. Copy link
5. Share with anyone

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Access Control

• Password: Required to download
• Email verification: Recipient must verify email
• Watermark: Add watermark to videos
• DRM: Digital rights management (enterprise)

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Data Format Details

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JSON Export

{
  "meeting_id": "mtg_123",
  "title": "Product Review",
  "date": "2024-12-02T15:00:00Z",
  "duration_seconds": 2520,
  "participants": [
    {
      "name": "John Smith",
      "email": "john@example.com",
      "speaking_time": 840
    }
  ],
  "transcript": [
    {
      "speaker": "John Smith",
      "text": "Let's start with the roadmap...",
      "timestamp": "00:00:15",
      "confidence": 0.98
    }
  ],
  "summary": {
    "key_points": ["Point 1", "Point 2"],
    "action_items": [
      {
        "task": "Review designs",
        "assignee": "Sarah",
        "due_date": "2024-12-09"
      }
    ],
    "decisions": ["Decision 1", "Decision 2"]
  }
}

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CSV Export

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Storage & Retention

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Local Storage

• Stored on your device
• Your responsibility to backup
• No expiration
• Take up local storage space

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Cloud Storage

• Subject to retention policy
• Automatically backed up
• Accessible from anywhere
• Count toward storage quota

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Troubleshooting

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Best Practices

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Next Steps